Privacy Policy
This Privacy Policy, including cookie information, has been adopted by atlasMind Operations AB (“atlasMind”), and applies to our processing activities in relation to visitors of our website, users of our services (trial users and customers), and individuals communicating with us. atlasMind is committed to protect and respect your privacy. Therefore, you are encouraged to carefully read this policy. If you have any concerns, please contact us as set out below in section 9.
1. What is Personal data
1.1 Personal data is all information that directly or indirectly (i.e. together with other information) may identify an individual. This means that a wide range of data, such as names, contact details, IP addresses, and behavior and choices made online can be personal data.
1.2 Data processing is any operation or set of operations performed upon personal data, whether or not by automatic means, such as collection, recording, organization, storage, adaptation or alteration, blocking, erasure or destruction of personal data. how do we process your personal data?
2. How do we process your personal data?
2.1 Visitors to our website and signups
When you are browsing our website, we process:
- Your IP address
- Cookies, as described further down in section 7
- Information on how you are interacting with our website (recording of browsing- and click behavior)
- If you wish to book a demo at our website, you need to provide us with your e-mail address, phone # and name.
We process your data for the purpose of:
- Delivering the services
- Monitoring and improving our services, e.g. in order to optimize the website, improve the user-friendliness, and reproduce bugs
- To communicate with you, including for marketing purposes
- For purposes related to our use of cookies, please see section 7
2.2 Users of our services (trial users and customers)
When you are using our services, through our website or our app, we process:
- Information that you provide us with, such as name and e-mail address
- Information on how you are using our services, for example how you are interacting with our website or app (recording of browsing- and click behavior)
- Recordings of the communication between you and our personnel
We process your data for the purpose of:
- Delivering the services
- Monitoring and improving our services, e.g. in order to optimize the website, improve the user-friendliness, and reproduce bugs
- To communicate with you, including for marketing purposes
- For purposes related to our use of cookies, please see section 7
2.3 When you communicate with us
When you communicate with us we may process:
- Information you provide us with, such as your name, telephone number, e-mail address, and your communication with us
- Recordings of your telephone calls with us
We process your data for the purpose of:
- Fulfilling a request from you or respond to your inquiries
- Analyzing and improving our customer service
3. Legal ground for our processing
atlasMind processes personal data in accordance with applicable personal data protection legislation. We will process your personal data when it is necessary to: (i) fulfill our agreement with you or respond to your inquiries; and (ii) comply with a legal obligation. Your data may also be processed when it is necessary for the purposes of a legitimate interest for atlasMind, inter alia, to market and improve our services. If a processing of data requires your prior consent, we will collect such consent before carrying out the processing in question. Personal data that we request from you and indicated as mandatory is required to be provided in order for us to provide the service, e.g. for statutory, contractual, administrative or technical reasons.
4. How long do we keep your information?
We will only keep your information for as long as we need it: (i) to provide you with our services; (ii) to improve our services or to communicate with you; and (iii) for legal and audit purposes. We have routines in place to ensure that personal data are deleted thereafter.
5. How do we share your information?
5.1
We may share your information with other companies within the atlasMind group.5.2
We may also engage third parties for the provision of services to atlasMind, such as provision of IT-systems, services and other activities. Your data may be shared with and processed by such service providers on behalf of atlasMind as required for the provision of the services to atlasMind. Within the use and provision of such services, your personal data may be transferred to countries outside the EU/EEA (third countries). In relation to such third country transfers, certain security measures will be taken in order to protect your data and ensure that the data keeps an adequate level of protection.5.3
Personal data may be disclosed to a third party if we are required to do so according to applicable laws and regulations or in order to detect and prevent fraud or security or technical problems.5.4
Companies which are processing personal data on behalf of us are obliged to sign an agreement with us in order to ensure a high level of protection for your personal data.6. Information security
We strive to provide a high level of protection in all our personal data processing. We have therefore taken organizational and technical security measures in order to protect your personal data from unauthorized access, use, alteration and erasure.
Your password protects your atlasMind account, so you should use a unique and h4 password, limit access to your computer and browser, and log out after having signed in to your atlasMind account.
7. Our use of cookies
7.1 The use of cookies
This section describes our use of cookies. For further information about how the information may be used and shared by atlasMind, please see above.
7.2 What are cookies and how do we use them?
A cookie is a small text file that is placed on your computer, mobile phone, or other device when you visit a website. A cookie enables recognition of your computer and the collection of information on what websites and functions you have visited. It also helps maintain your settings when you are navigating a website or return to the same website at a later point.
We use both session cookies (which expire once you close your web browser) and persistent cookies (which stay on your device for a set period of time or until you delete them).
7.3 Consent to the use of cookies
When you visit a website, you have the right to receive certain information such as how cookies are used.
Furthermore, you need to consent to our use of cookies. If you do not consent to the use of cookies, it may affect your user experience and you may not get full access to all features and functions on our website.
In case you have given your consent to the use of cookies, you can easily withdraw your consent and choose to block and/or delete the cookies. For more information on how to block/erase cookies, please see section 7.6.
7.4 Processing of personal data
Some of our cookies collect personal data. In case you have signed up for a trial, we will be able to use the information for the purpose of creating a more personalized online experience for you, e.g. to provide marketing material that is relevant for you.
In case you are only browsing our website, the data collected by the cookies will only be used for statistical purposes and to improve our website and we will not be able to identify you through that data.
For more information about how we use your personal data, please see section 2 above.
7.5 Cookies placed by third parties
The website may contain content and sharing tools embedded from various social networks, such as Facebook. These suppliers may use and place cookies on your device. We do not have access to, and cannot control, these cookies or the personal data and information that they may collect.
You therefore need to check the websites of these suppliers to get further information on how they manage cookies and what information their cookies collect.
7.6 Manage your cookies and other preferences
Most web browsers allow you to manage your preferences. You can set your browser to refuse cookies or delete certain cookies. You can find out more about how to manage cookies on www.aboutcookies.org or click help in your browser menu. If you have any questions or comments about our use of cookies, please contact us at the address specified in section 9.
Please note that if you block our use of cookies, you may be unable to access certain areas of our website and certain functions and pages will not work in the usual way.
8. Your rights under applicable data protection legislation
According to applicable data protection legislation, you are entitled to certain rights. If you want to exercise any of these rights, please contact us at the address specified in section 9 below. Your rights are:
- Request access to and rectification of the personal data we process in relation to you;
- Request erasure of your personal data;
- Request that we restrict the processing of your personal data;
- Object to the processing of your personal data and, in respect of processing based on your consent, to withdraw your consent at any time; and
- Receive personal data concerning you that you have provided to us, and to transmit such data to another controller.
You are also entitled, at any time, to submit complaints to the relevant supervisory authority if you think that your personal data is being processed in violation of the applicable data protection legislation.
9. Contact information
atlasMind is the data controller for the processing of personal data described in this policy. If you have any questions regarding the processing or want to exercise any of your rights, you may reach out to us via the following contact details.
Email: help@atlasMind.com
10. Updates to the policy
This privacy policy was last updated in April 2019. We may update the policy from time to time, e.g. by making new versions available on our website or by providing the update by other appropriate means. You are recommended to visit our website from time to time to learn of any updates.